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Receptionist

Los Angeles Apply now
The Mill in Los Angeles is looking for a full time Receptionist to join our team.

The Receptionist will greet clients and visitors, answer phones and maintain our internal digital guestbook. The Receptionist will also perform a number of other administrative duties such as appointment scheduling, managing conference room calendars, and handling in-office printing needs. Our receptionist must be able to wear many hats and adapt to an ever-changing, fast-paced industry. Needs vary on a daily basis and each day presents new challenges to be dealt with in a positive and productive manner. 

Requirements

Responsibilities:
  • Operate a heavy switchboard to provide professional reception cover at all times
  • Welcome and direct all callers/clients in a professional and friendly manner
  • Notify appropriate staff members of client arrivals
  • Communicate and work with Runners to ensure efficient delivery of client services
  • Ensure reception area is tidy and presentable at all times
  • Take initiative to improve reception procedures 
  • Channel all internal and external client needs to appropriate department 
Administration:
  • Manage meeting room calendar and conference call lines
  • Help prepare and/or execute catering orders when needed
  • Update online company directory with US employee demographics
  • Help decorate office for in house events
  • Provide assistance to other departments on clerical projects, as requested
Required skills, knowledge and experience:
  • Excellent communication and organizational skills
  • Strong ability to multitask
  • Excellent working knowledge of MS Excel, Word and Outlook
  • Experience of working with teams and colleagues to achieve team objectives
  • Act as a role model and ambassador for the team both internally and externally
  • Demonstrate strong problem solving skills, i.e. identify issues, recommend and implement solutions
  • Take direction well and communicate guidance effectively throughout team
  • Sustain a polite and helpful approach
  • Demonstrate own initiative for success
  • Previous experience working in a reception or customer service role
  • Enthusiastic, bright and positive personality a must

Apply now

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